Repetitive work, handled by the software.
We automate where the rules are clear and let people decide where it matters. Everything is traceable and can be switched off at any time.
First call: 30 minutes, online, no obligation.
In the video: In the inbox, all reliably recognised documents are archived with one click, leaving only the ones that need a closer look.
Already built in
These workflows run in ImmoDMS from day one.
- Clean documents go straight through
- Documents that are reliably recognised and raise no warning are archived together in one click. You can take out any single one.
- Discounts first
- Invoices with an open discount come first, with time left and savings in every row.
- Payment proposal
- One click selects everything due in the next seven days.
- Handover to accounting
- If you wish, the invoice goes to your accounting system, such as DOMUS 4000, right after the final approval.
- Intake from inbox and scanner
- The email inbox and scan folder are collected and read continuously.
- Account coding suggestion
- The ledger account is taken from earlier invoices from the same supplier.
Missing a workflow? We’ll build it.
Every organisation has routines no one else has.
- Pre-sort incoming mail
- AI recognises type and urgency and puts each letter on the right pile.
- Deadlines from contracts
- Warranties, construction tax exemption certificates and securities flag themselves in time.
- Reports for owners
- Key figures and analyses are produced automatically, regularly and in the same format.
- Matching with banks and utilities
- Payments and statements are matched automatically.
Common questions
Which accounting systems does it work with?
With the one you have. DOMUS 4000 is already connected. We connect DATEV, SAP or ERP systems from Aareon, Haufe and Karthago through an interface. Whether and how that works, we check with real data before we commit to anything.
What about data protection?
Your data is stored in Germany. We sign a data processing agreement with you under Art. 28 GDPR. Everyone sees only what their role allows, and tenants see only their own data.
What does it cost?
That depends on which modules you use and how large your portfolio is. After the first call and the trial run, you receive a fixed offer that includes all follow-up costs.
Which routine costs you the most time?
Tell us about it. We will tell you what can be automated and what it is worth.
More services
- Tenant portalTenants report damage and find their documents.
- Repairs and contractorsFrom damage report to contractor, without chasing calls.
- Invoices and documentsCaptured, approved, handed over to your accounting. Plus the resolution register.
- Custom softwareInterfaces, portals and applications built to fit.
- ConsultingUnderstand first, then digitise.